Hiring company: Gilead
Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives.
Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them.
By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.
This position is located at our Headquarters in Foster City, CA., OR REMOTE
Job Responsibilities:
Works independently under the general guidance of the manager
Organizes and plans logistics for Medical Affairs Advisory Programs Medical Scientist post-conference debriefs, annual departmental meetings, and other events for Gilead attendees.
Works directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations
Communicates with event attendees, including executive management, to ensure they are outfitted with necessary travel and event details
Communicates directly with external advisors to ensure travel is completed and satisfactory
Attends events to ensure catering, travel, audio-visual, meeting space, and off-site dinners operate as planned
Prepares and distributes communication to employees as it relates to meetings or events
Provides post-event analysis, including event metrics
Makes recommendations on venues, transportation, catering and similar services
Negotiates contracts and terms of service with vendors
Conducts site visits to evaluate vendor services and venues according to internal standards
Budget responsibilities includes initiating purchase orders, check requests, and honorariums, tracking event budget, reconciling budget post event and reporting expenses per Legal requirements
Assists in the development of processes related to department activities
May provide training to other groups/departments on functional policies/processes
Specific Education and Experience Requirements
Must have demonstrated success in events management/planning, negotiating vendor contracts, and managing vendors
Must have excellent project management skills and demonstrated success in managing multiple simultaneous projects
Must have excellent customer service skills and demonstrated success in establishing effective working relationships with a diverse range of internal and external key stakeholders
Must have excellent communication and problem-solving skills
Must have strong proficiency in Microsoft Office applications.
Must have a strong understanding of Gilead products and departmental policies
Must have demonstrated ability to work well independently under pressure
Must have demonstrated the ability to supervise the tasks of more junior employees
Must have successfully managed vendors and project costs
Must be able to resolve problems and make recommendations related to operations within the scope of their responsibility
Specific Education and Experience Requirements
Typically requires an BA degree and minimum 4 years of relevant experience in the pharmaceutical or event planning industry.