Hiring company: Gilead
The IT Project Management Organization is looking for a results-oriented manager to join the PMO team to support the IT project prioritization and planning processes and tools (Clarity PPM, Tableau, SharePoint), the System Life Cycle (SLC) framework, and execution of PMO initiatives. The successful candidate must be a self-starter, takes ownership of deliverables, flexible, team player and able to adapt to support the evolving business needs of IT. This role will be reporting into the IT PMO Governance team.
Essential Functions but not limited to:
Drives the development and delivery for all PMO trainings to end user community including conducting instructor-led training sessions, development of self-paced eLearning courses, and management of training curriculums; published content such as guides, templates and updates to internal SharePoint sites
Creates, implements and maintains online training tutorials for the in-app learning tool using Clarity PPM
Manages internal PMO sites, including working with SharePoint offshore development team for site enhancements
Collaborates with PMO team members and across business functions to develop or enhance project delivery processes through requirements gathering and documentation, test script development and performs UAT
Supports the user community adherence to PMO processes and tools (including responding to inquiries via email, chat or at regular “drop-in clinics”)
Manages the relationship with vendors and service providers within the PMO Governance organization
Manages user access for all project delivery tools
Manages departmental budget as well as creating Work Orders, Requisitions and Purchase Orders
Knowledge & Skills
Ability to work with IT staff at all levels including senior leadership teams and interacting across business functions
Establish a positive rapport with the PMO community to ensure a high level of customer support
Effective communication skills to all levels via written or verbal delivery
Experience presenting in front of groups both virtually and in person
Strong project management skills
Energized by working with others, collaborating on ideas, collecting insight and input from others, and delivering as a team
Can navigate ambiguity when priorities change by staying focused, productive and seeking guidance if needed
Proficiency with the following tools: Project Portfolio Management (Clarity PPM), Microsoft Office 365 (Word, Excel, Project, Teams, SharePoint, etc.)
Proficiency with training development tools, including e-learning authoring tools (Articulate 360, SAP Enable Now, etc.)
Technical savvy and quickly picks up on various software tools
Basic Qualifications
High School Degree and Twelve Years Experience OR Associate's Degree and Ten Years Experience OR Bachelor's Degree and Eight Years Experience OR Masters Degree and Six Years Experience
Preferred Qualifications
7 years’ experience working with System and Software Life Cycle (SLC) models and methodologies, including agile
7 years of managing IT related projects
Proficiency in verbal and written communications
Excellent research skills, and learning agility to understand internal business or IT process, best practices and translate into technology needs/opportunities
Strong work ethic, a sense of business urgency, and ability to work effectively in a fast-paced environment and manage multiple priorities
Strong business acumen
Possesses strong leadership skills and able to make critical decisions
Ability to find innovative ways to resolve problems
Extensive experience in stakeholder management, dealing with senior management up to executive level
Ability to work with dispersed and global teams and locations
Excellent at interpersonal skills and relationship development
Specific experience in the Life Sciences/Pharma/Medical Devices/Healthcare industries is preferred